Donation Policy

1. Introduction

The Trackhawk Foundation (hereinafter referred to as “the Foundation”) is dedicated to advancing environmental sustainability and social welfare through its various initiatives. This Donation Policy outlines our guidelines and practices related to the acceptance, management, and utilization of donations to ensure transparency and accountability.

2. Purpose of Donations

Donations to the Foundation support our mission by funding programs, projects, and initiatives aimed at promoting environmental consciousness, sustainable living, and social welfare. Contributions help us achieve our goals and maximize our impact on the communities we serve.

3. Types of Donations

3.1. Monetary Donations

1. One-Time Donations: Contributions made in a single transaction.
2. Recurring Donations: Regular, scheduled contributions, such as monthly or quarterly, as specified by the donor.
3. Major Gifts: Significant financial contributions, which may include one-time donations of large amounts or pledges over several years.

3.2. In-Kind Donations

1. Goods and Services: Donations of physical items or services that support our programs and operations. This includes equipment, supplies, professional services, and more.

3.3. Restricted vs. Unrestricted Donations

1. Restricted Donations: Funds donated for a specific purpose or project, as designated by the donor.
2. Unrestricted Donations: Funds are given without any designated purpose, allowing the Foundation to allocate them where most needed.

4. Donation Process

4.1. How to Donate

1. Online: Donations can be made through our secure online donation platform on the Foundation’s website.
2. Mail: Donations can be sent via check or money order to the Foundation’s mailing address.
3. Phone: Donations can be made over the phone by contacting our development team.
4. In-Person: Donations can be made directly at our office or during events.

4.2. Acknowledgment and Receipts

1. Acknowledgement: All donations will be acknowledged with a thank you letter or email. For recurring donations, acknowledgement may be sent periodically.
2. Receipts: The Foundation will provide receipts for tax-deductible donations in compliance with applicable laws and regulations. Receipts will include the donation amount, date, and our tax-exempt status.

5. Use of Donations

5.1. Allocation of Funds

1. Program Support: Donations will primarily support the Foundation’s programs and initiatives, including environmental projects, social welfare activities, and other mission-related activities.
2. Administrative Costs: A portion of donations may be used to cover administrative and operational expenses to ensure effective management and delivery of our programs.

5.2. Financial Reporting

1. Transparency: The Foundation is committed to transparency in its financial operations. Annual financial statements, including a report on the allocation of donated funds, will be made available to the public.
2. Audits: Regular independent audits will be conducted to ensure financial integrity and adherence to our Donation Policy.

6. Refund Policy

6.1. Request for Refund

1. Eligibility: Donations are generally non-refundable. However, requests for refunds may be considered under exceptional circumstances, such as duplicate donations or errors.
2. Process: Donors must submit a written request for a refund, specifying the reason and providing relevant transaction details. The Foundation will review the request and respond within a reasonable timeframe.

7. Donor Privacy

7.1. Privacy Protection

1. Confidentiality: The Foundation respects donor privacy and ensures that all personal information collected during the donation process is kept confidential.
2. Data Usage: Donor information will be used solely to process donations, send acknowledgements, and communicate updates about the Foundation’s activities.

7.2. Opt-Out

1. Marketing Communications: Donors have the option to opt out of receiving marketing communications and promotional materials from the Foundation at any time.

8. Policy Review

The Donation Policy will be reviewed periodically to ensure its relevance and effectiveness. The Foundation reserves the right to update or amend the policy as needed, and any changes will be communicated to donors.

9. Contact Information

For questions or further information regarding our Donation Policy, please contact:

TRACKHAWK FOUNDATION
Physical Address: 2-5-/15, K. V. Ranga Reddy, Hyderabad, Telangana, 501505
Email Address: office@trackhawkfoundation.org
Phone Number: +91 1169296349

Thank you for your support and commitment to our mission. Your donations make a meaningful difference in our efforts to foster sustainability and social welfare.